Affiliate Advisory Council Meeting
February 6, 2013 Minutes
Attendance:
Alliance staff:
- Kat Hendrix
- Jermaine Harmon
AAC members:
- Cassandra Pixey
- Amy Armand
- Andrea Haas
- Brad Richard
General Check-in:
-Cassandra: Region in a great place because of the timing of their regional awards, and the ceremony. Ceremony is around the time of National awards notification.
-Amy: Both regions are very busy – the smaller region is wrapping up, and the larger is in the process of art collection for upcoming ceremony.
-Brad: Everything is done! Judging went smoothly, althought many judges said they missed the opportunity to give a score for each of the three criteria, instead of a single score per submission.
- Andrea: Exhibit just ended with a total of 611 works shown. Says everything went very smoothly and the Governer’s wife came to the ceremony and spoke. Region gathered $1.4 million in scholarships and $1500 in cash prizes.
Kat’s Announcements:
-The Alliance is exactly on target for growth of 15% with a total of 230,000 submissions for 2013 Awards year.
-15,000 Gold Key works to be judged nationally
-Board Meeting March 20, 2013 (all AAC members are invited to attend)
OOS Programs / Vitual Schools:
-History
--Program started with only one school field;
--OOS reached out because work was not done in school or at home;
--Alliance looked at this and modified the system to include and the outcome was three options for crediting: 1) day school; 2) OOS or 3) both.
-Current issues
--The question has become what is a valid OOS program?
--Do we place criteria for system approval?
--National office is currently brainstorming ways to resolve and approve
--Day schools will remain the method by with students are assign to regions
Student process:
-The Alliance has planned during the summer an ORS overhaul that includes a plan to simplify the registration process with page by page complete with instructional breakdown of what is being asked for and what it means.
-Signature form: these forms require the student signature, a parent and a teacher or another adult that can verify the student created the work, its originality, etc. (For example, if there are issues getting a teacher signature students may look to principals, deans or guidance counselors.)
